Guidelines for Writers Submitting to eContact!
The Canadian Electroacoustic Community’s online journal for electroacoustic practices
Please read the following text carefully before beginning to prepare your submission, and review it again before sending your submission.
- Formatting Guidelines:
General | Hyperlinks | Images
- Permissions and References:
The Author’s Responsibility | Internet References | Bibliography and References | Examples of Bibliographical Entries
- Preparing and Sending Your Submission:
Materials to Include as Attachments | Information to Include in the Body of the Email
Provide your article as an MS Word document (from our template) using only the styles found in the template. Do not format the document otherwise (columns, section breaks, etc.). Styles can be accessed via a menu at the top left of your MS Word document, normally to the left of the font menu.
See the template for various examples of proper formatting and organization of your text (references, citations, audio/video materials, etc.).
Do not submit html documents.
Do not enlarge or reduce any text: use styles exactly as they appear in the template.
NEVER USE ALL CAPITALS FOR TITLES!
Titles of journals, musical works and CDs mentioned in the article should be in italics, not in quotation marks. (Slight difference in bibliographic entries: see below.)
Avoid overuse of quotation marks (a.k.a. “scare quotes”).
Do not hyperlink text, simply include the full web address (include “http://” prefix) inline at an appropriate position to indicate links to us, e.g.:
The CEC’s journal of electroacoustics, eContact! <http://econtact.ca>, is blah blah…
More articles are available on her website <http://www.herhomepage.ca>.
Don’t waste time formatting or positioning the image(s) in your text. If you place them at all in the body of the article (which we discourage!), simply position them at a point in the text that makes it clear what the image relates to, we will deal with the layout. Also send all images as a separate zipped archive (see §3).
Provide a caption for each image at the appropriate point in the text, e.g.:
Image 1. Left to right, the author and three anonymous admirers. Photo © 2008 Bob the Fisherman.
Video 1. (4:56). Excerpt from AuthorName’s WorkTitle (2000) performed by ENSEMBLE during CONTEXT at VENUE in CITY on 00 MONTH 2014.
2. Permissions and References
The Author’s Responsibility
The author is responsible for securing all permissions for use of any images or soundfiles used in your articles, and is strongly encouraged to keep copies of these.
Download any web-based materials cited in your article for future reference. Link rot is common and your source may at some point in the future be unavailable on the Internet.
Bibliography and References
The author is responsible for providing COMPLETE BIBLIOGRAPHIC INFORMATION and for carefully making sure the entries conform to our examples below.
References (to items in your bibliography) in the article body should be indicated with the author’s family name, year of publication and page numbers in parentheses (Smith 2000, 23–25).
Double check that you have:
- Provided full names for all authors (“Another Person”, not “A. Person”);
- Verified that punctuation is complete;
- Provided full publication dates (Month Year) for journal issues;
- Not abbreviated any journal title names (Audio Engineering Society, not Aud. Eng. Soc.).
Examples of Bibliographic Entries
Use the following format for your bibliographic entries. NB: The CEC published an Electroacoustic Bibliography page in eContact! 8.4 that contains many common electroacoustic-related sources. Feel free to copy complete bibliographic entries directly from that page.
FamilyName1, GivenName1 and Given2 Family2 (Eds.). BookTitle. City: Publisher, 2013.
FamilyName, GivenName. “BookChapterTitle.” In BookTitle. 2nd edition, vol. 8. Edited by GivenName FamilyName. City: Publisher, 2013, pp. 123–145.
FamilyName, GivenName. “ArticleTitle.” JournalTitle 14/2 (Spring 2010) “JournalTheme,” pp. 123–145.
_____. “ThesisTitle.” Unpublished doctoral dissertation / master’s thesis, UniversityName, 2014.
FamilyName, GivenName. “Article.” ICMC 2015: “Looking Back, Looking Forward”. Proceedings of the 41st International Computer Music Conference (Denton TX, USA: University of North Texas, 25 September – 1 October 2015). http://icmc2015.unt.edu
FamilyName, GivenName. “CompositionTitle.” CDTitle. OrchestraName conducted by ConductorName. Montréal: empreintes DIGITALes CatalogueNumber, 2010.
FamilyName, GivenName (Dir.). FilmTitle. With ACTORName, ACTORName and ACTORName. 2010.
FamilyName, GivenName. Personal Interview / Email exchange / Private correspondence. 29 February 2010.
Wikipedia contributors. “Open Source.” Wikipedia: The Free Encyclopedia. Wikimedia Foundation Inc. http://en.wikipedia.org/wiki/Open_source
FamilyName, GivenName. CompositionTitle (2011). YouTube video “TITLEonYouTube” (0:00) posted by “USERNAME” on 28 February 2014. http://youtu.be/CODE [Last accessed 5 March 2014]
3. Preparing and Sending Your Submission
Send all materials by email to eContact! Coordinating Editor, jef chippewa.
Materials to Include as Attachments
- Article in a single MS Word document: lastname_titlekeyword.doc.
- All images (highest resolution possible) as a separate stuffed archive: lastname_images.zip.
- All audio and video emailed (or uploaded) as a separate stuffed archive: lastname_media.zip.
Information to Include in the Body of the Email
- Summary of your article relating to the issue’s theme, a maximum of 40 words to be used in the issue’s Table of Contents (for example, see the 15.4 TOC here).
- Author contact information using the following block. NB: Contact/address info is used for CEC administrative purposes only and will never be made public nor shared with any other persons or institutions.
- Photo (mugshot) of yourself, with a brief caption and the name of the photographer / copyright holder as needed.