CC New Music Questionnaire

Organization/Ensemble/Individual:

Respondent Name:

Respondent Title:

Interview Date:

Interview Start Time:

End Time:

In Person

By phone

Written Response

In each section, there may be more than one answer.

Profile of Artist/Ensemble/Organization

I am an independent artist producing my own work The company is an ensemble with no regular employees other than the ensemble members A single person makes both artistic and administrative decisions for the company Artistic decisions are made for the company by a single person Artistic decisions are made for the company by one person, assisted by an advisory committee Artistic decisions are made for the company by a collective of artists Administrative decisions are made for the company by a single person Administrative decisions are made for the company by one person, assisted by an advisory committee Administrative decisions are made for the company by a collective of artists The company is registered not-for-profit The company has charitable status The company is incorporated or registered as a a single proprietorship as a for-profit business

Frequency of Production, per year

a "season" of productions irregular project production 1 project/event 2-5 projects/events 5-10 projects/events more than 10 projects/events

Administrative Space

only during production year-round based in someone's home outside the home shared

Equipment

Lease/Own Share Use Would like to share

IBM Computer Macintosh Computer

Modem/Internet account Photocopier Fax machine Scanner Laser or jet printer Colour printer CD duplication equipment Staffing

The company has a paid

Full-time Part-Time Volunteer

Artistic Director General Manager Administrative Assistant Publicist Marketing Director Tour Manager Fundraiser Education/Outreach Coordinator Technical Director Other Staff Positions

Productions involve approximately _______ artists (composers, performers) per year.

Productions involve approximately _______ support personnel (tech, front of house) per year.

The company uses approximately _________volunteers (not including board members) per year.

Has the number of full-time employees increased / decreased/stayed the same in the last five years?

Has the number of part-time employees increased / decreased/stayed the same in the last five years?

Has the number of artists employed increased / decreased/stayed the same in the last five years?

Has the number of volunteers increased / decreased/stayed the same in the last five years?

When you are undertaking to produce a project, who generally does the administration?

Administrative Duties

Hired on a contract basis Done within company by Would hire if available and we could afford

On Every Project Sometimes Never

Artist hiring _________________________

Obtaining and distributing scores and parts _________________________

Liaising with composers and performers, post-hire _________________________

Determining number of rehearsal hours _________________________

Scheduling rehearsals and booking space _________________________

Bookkeeping _________________________

Financial Planning, Cash Flow, Budgets _________________________

Payroll, T4/T4A summaries _________________________

Audits _________________________

Grant Preparation _________________________

Board Development _________________________

Tour Development _________________________

Tour Management _________________________

Education/Outreach _________________________

Fundraising _________________________

Marketing _________________________

Promotional materials (brochures, posters, ads) _________________________

research and text

Promotional materials design _________________________

Photographer _________________________

Promotional materials production _________________________

Promotional materials distribution _________________________

Audio materials production _________________________

Group Sales _________________________

Mailing List Maintenance _________________________

Box Office Reservation Line _________________________

Web design and maintenance _________________________

Media Relations _________________________

Publicity _________________________

Press releases _________________________

Programs and program notes, research and text _________________________

Programs and program notes, design and production_________________________

Technical Direction _________________________

Technical services and development _________________________

Stage Management _________________________

Front of House _________________________

Other (specify) _________________________

Of all the administrative activity that now takes place within the company, which task would you first hire somebody from outside the company to do?

Is there any administrative aspect of producing a project that you would always do yourself, regardless of what services were available? What?

Artistic Activity

What activities would you like to add to your season, either artistic or in support of artistic activity?

Why have you not undertaken these activities?

Has E-mail or the Web (or other 'e'-services) impacted any administrative or artistic activity

Have you other thoughts regarding administrative or artistic staffing

Budget

My/our annual budget is approximately $

Do you receive government funding? If so, what kind, and approximate amounts

Federal Provincial Municipal Special/Other (specify)

$________ $________ $________ $________

If you think of your operating budget today compared to your operating budget five years ago, are expenses allocated pretty much the same way?

Are there categories of expense that have increased substantially?

Fundraising

Do you regularly fundraise? Yes No

Your fundraising is general event-based both

Corporate Individual Foundation

Who usually undertakes this activity? ________________________

Approximately how many donors do you have to your organization? _______________

Has this increased or decreased in the last five years?

Approximately how much in dollars is donated to your organization each year? _______________

Has this increased or decreased in the last five years?

Audience

What is the approximate audience size per concert or event?

What is your approximate total audience size per year?

Has the size of your audience increased or decreased over the last 5 years?

To what do you attribute this increase or decrease?

Where (geographically) do you draw the majority of your audience from?

What practice do you believe would best help you increase your audience size, if you could afford/had the time to do it?

Rehearsal Space

We have our own rehearsal space

We use a member/employee's space as rehearsal space for no cost

We rent rehearsal space on a per concert basis

We have a season (3 or more concerts) deal/contract with a rehearsal space

We move our rehearsals to different spaces throughout the year and we do so for:

artistic choices/suitability availability combination of above

Would you stay with one rehearsal space for the year if you could?

Yes No

Available, affordable rehearsal space are adequate to our needs

Yes No If "No", because of

size technical support personnel cost production needs - good equipment, decent piano other (specify)

Has the rehearsal space situation gotten worse in recent years in terms of:

Yes No cost

Yes No choice/availability

Yes No have you rented rehearsal space from other disciplines - theatre, dance

Yes No are these alternative rehearsal spaces adequate to your needs as above

Have you ever rented rehearsal space and brought in everything else:

piano sound system technical staff other (specify)

Yes No can you realistically budget for rehearsal space costs?

Yes No can you confirm all your rehearsal space at the start of the season?

Is there one "best" rehearsal space for new music in town?

Why is this the best?

Have you other thoughts regarding rehearsal space?

Venue

We have our own venue We rent our venues on a per concert basis We have a season (3 or more concerts) deal/contract with a venue

We move our concerts to different venues throughout the year and we do so for:

artistic choices/suitability availability of venues combination of above

Yes No Would you stay with one venue for the year if you could?

Available, affordable venues are adequate to our needs

Yes No If "No", because of

size technical support personnel cost production needs - good equipment, decent piano ambiance accessibility to public other (specify)

Has the venue situation gotten worse in recent years in terms of:

Yes No cost

Yes No choice/availability

Yes No access

Yes No have you rented venues from other disciplines - theatre, dance

Yes No are these alternative venues adequate to your needs as above

Have you ever rented a venue and brought in everything else:

piano sound system technical staff chairs other (specify)

Yes No can you realistically budget for venue costs

Yes No can you confirm all your venues at the start of the season?

Yes No will your audience follow you to any venue - especially those 'outside' the milieu or do they tend to herd to familiar venues?

Is there one "best" venue for new music in town?

Why is this the best?

Have you other thoughts regarding venues?

Touring/International Activity

Yes No Is touring and international activity currently important to your organization?

Yes No Does your organization regularly hire international artists?

Yes No Would your organization engage in more touring and nternational activity if it could, either imported or exported?

What is necessary for this to happen?

Publicity/Marketing/Dissemination

If you have ever hired or regularly hire a publicist:

Yes No Is this publicist knowledgeable about new music?

Yes No Does that matter?

Yes No Is there more than one knowledgeable publicist available in your city?

Yes No Has hiring a publicist proven effective?

Yes No Has hiring a publicist proven affordable?

How do you split publicity tasks between in-house and contracted services?

Yes No Do you use the broadcast media to publicize and disseminate your work?

If yes, which media? and which specific media outlets?

How would you characterize your access to these media?

How would you assess the effect of this access to your company's activities?

Yes No Do you use the print media to publicize your work?

If yes, which media? and which specific media outlets?

Do you regularly purchase paid advertising?

What do you believe is the most effective vehicle for paid advertising in your area?

Yes No Do you use the electronic media to publicize and disseminate your work?

If yes, how?

What do you believe is the one most effective marketing tool or medium that you regularly use?

What other marketing tool would you use if your company could afford it?

What do you believe is the one most effective publicity outlet that you regularly use?

What other publicity outlet would you use if your company could afford it?

Have your marketing practices changed in recent years and if so due to:

cost effectiveness

Yes No has E-mail or the Web impacted any of the above

Do you have any other thought on publicity, marketing, or dissemination?

Mailing Lists/Group Promotional Activity

If you have ever used or regularly use a mailing list:

Yes No do you have your own

Yes No is it maintained regularly

Yes No do you share with other organizations

If so, who maintains it _______________________________________

Yes No Do other new music organizations demonstrate a willingness to share?

Yes No is there one list in your city that captures most of the concert-goers?

Please describe it: ________________________________________

Yes No do you buy lists from other music organizations…/other disciplines

Who does your actual mailing

in house another organization contracted out

Yes No Do you 'stuff' programs for other events

Yes No do you jointly advertise

organized regularly

ad hoc

Does any person/organization regularly take on these initiatives in the community _______________

Other shared or joint practices _______________________________________________________

Have you other thoughts regarding group promotional activity?

Boards:

The company has a Board of Directors How many members?: ___________

Yes No Is your Board predominantly made up of artists in your discipline

Yes No Other arts professionals (artistic/administrative) from larger organizations?

Yes No Does your Board include professionals such as accountants, lawyers

What professions?

What is the average tenure for a board member?

Yes No Is your Board effective in areas beyond artistic decisions?

Name these areas: ___________________________________________________________

I would characterize the board as a

working board

advisory board

Name the working committees the current board has: ________________________________

Yes No Do members of your Board obtain resources for the organization?

money

office space/equipment

in-kind or real services/discounts

other Board recruits or resource people

Yes No Does your Board have a 'hands-on' role in any specific area?

selling tickets

audience development

providing needed services (such as legal, accounting etc) to your organization?

Other areas: ___________________________________________________________

Yes No Does your Board actively and successfully fund-raise?

Yes No Is its fundraising sufficient to your needs?

How are new board members chosen/recruited?

Is this an easy or a difficult process?

Yes No Does your Board meet on a regular basis

Yes No Is there any expertise about Boards on your Board or in your organization?

Yes No does your Board change/evolve/grow enough to benefit the organization-too much /not enough

How else is your Board an asset to your organization?

If you had a choice, would you continue to maintain a board for your organization?

Other Comments

CC New Music Questionnaire

Org. or respondent name ___________________